Free downloadable copy of PDFCreator available at: Sourceforge PDFCreator web page
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|Portable Document Format (PDF)|
Portable Document Format (PDF) is an open standard file format, proprietary to Adobe Systems, for representing two dimensional documents in a device independent and resolution independent format. Each PDF file encapsulates a complete description of a 2D document (and, with the advent of Acrobat 3D, embedded 3D documents) that includes the text, fonts, images, and 2D vector graphics that compose the document. Importantly, PDF files do not encode information that is specific to the application software, hardware, or operating system used to create or view the document. This feature ensures that a valid PDF will render exactly the same regardless of its origin or destination. PDF is also an open standard in the sense that anyone may create applications that read and write PDF files without having to pay royalties to Adobe Systems; Adobe has a number of patents relating to the PDF format, but licenses them on a royalty-free basis for use in developing software that complies with the PDF specification.
PDF files are most appropriately used to encode the exact look of a document in a device-independent way. While the PDF format can describe very simple one page documents, it may also be used for many pages, complex documents that use a variety of different fonts, graphics, colors, and images.
Proper subsets of PDF have been, or are being, standardized under ISO for several constituencies:
- PDF/X for the printing and graphic arts as ISO 15930 (working in ISO TC130)
- PDF/A for archiving in corporate/government/library/etc environments as ISO 19005 (work done in ISO TC171)
- PDF/E for exchange of engineering drawings (work done in ISO TC171)
- PDF/UA for universally accessible PDF files
PDF is primarily the combination of three technologies:
- a sub-set of the PostScript page description programming language, for generating the layout and graphics,
- a font-embedding/replacement system to allow fonts to travel with the documents, and
- a structured storage system to bundle these elements and any associated content into a single file, with data compression where appropriate.
- Main article: PostScript
PDF is a file format instead of a programming language and for that reason it doesn't need to be interpreted. For instance, flow control commands like
loop are removed, while graphics commands such as
That means that the process of turning PDF back into a graphic is a matter of simply reading the description, rather than running a program in the PostScript interpreter. However, the entire PostScript world in terms of fonts, layout and measurement remains intact.
Often, the PostScript-like PDF code is generated from a source PostScript file. The graphics commands that are output by the PostScript code are collected and tokenized; any files, graphics or fonts the document references are also collected; and finally everything is compressed into a single file.
As a document format, PDF has several advantages over PostScript:
- Single file: A PDF document resides in a single file, whereas the same document in PostScript may span multiple files (graphics, etc.) and probably occupies more space.
- Already interpreted: PDF contains already-interpreted results of the PostScript source code, so it is less computation-intensive and faster to open, and there is a more direct correspondence between changes to items in the PDF page description and changes to the resulting appearance of the page.
- Object transparency: PDF (starting from version 1.4) supports true object transparency while PostScript does not.
- Font substitution: If displayed with Adobe Reader, a font-substitution strategy ensures the document will be readable even if the end-user does not have the "proper" fonts installed. PDF also allows font embedding to ensure that the "proper" fonts are displayed. While this is possible with PostScript, such files cannot normally be distributed freely because of font licensing agreements.
- Independent pages: PostScript is a programming language, so instructions with one page can affect the appearance of any following page. It is therefore necessary to interpret all the preceding pages in order to determine the appearance of any given page. Each page in a PDF document is unaffected by any others.
When PDF first came out in the early 1990s, it was slow to catch on. At the time, not only did the only PDF creation tools of the time (Acrobat) cost money, but so did the software to view and print PDF files. Early versions of the PDF format had no support for external hyperlinks, reducing its usefulness on the web. Additionally, there were competing formats such as Envoy, Common Ground Digital Paper, DjVu and even Adobe's own PostScript file format (.ps). Adobe started distributing the Acrobat Reader (now Adobe Reader) program at no cost, and continued to support PDF through its slow multi-year ramp-up. Competing formats eventually died out, and PDF became a well-accepted standard.
PDF was selected as the "native" metafile format for Mac OS X, replacing the PICT format of the earlier Mac OS. The imaging model of the Quartz graphics layer of Mac OS X is based on the model common to Display PostScript and PDF, and is sometimes somewhat confusingly referred to as Display PDF. Due to OS support, all OS X applications can create PDF documents automatically as long as they support the "print" command.
PDF and accessibility
PDF can be accessible to people with disabilities. Current PDF file formats can include tags (essentially XML), text equivalents, captions and audio descriptions, and other accessibility features. Some software, such as Adobe InDesign, can output tagged PDFs automatically. Leading screen readers, including Jaws, Window-Eyes, and Hal, can read tagged PDFs; current versions of the Acrobat and Acrobat Reader programs can also read PDFs out loud. Moreover, tagged PDFs can be reflowed and zoomed for low-vision readers.
However, many problems remain, not least of which is the difficulty in adding tags to existing or "legacy" PDFs; for example, if PDFs are generated from scanned documents, accessibility tags and reflowing are unavailable and must be created either by hand or using OCR techniques. Also, these processes themselves are often inaccessible to the people who would benefit from them. Nonetheless, well-made PDFs can be a valid choice as long-term accessible documents. (Work is being done on a PDF variant based on PDF 1.4. The PDF/A or PDF-Archive is specifically scaled down for archival purposes.)
Microsoft Word documents can be converted into accessible PDFs, but only if the Word document is written with accessibility in mind - for example, using styles, correct paragraph mark-up and "alt" (alternative) text for images, and so on.
PDF on the Web
Documents described in markup languages such as HTML/XHTML delegate responsibility for many display decisions to the renderer. This means that an XHTML document can render quite differently across various web browser platforms. While the end user experience of an XHTML document can vary significantly depending on browser, platform, and screen resolution, a PDF file can be reasonably expected to look exactly the same to every viewer. The desire for greater control over user experience has led many authors to use the PDF format to publish online content. This is particularly true for order forms, catalogues, brochures, and other documents which are primarily formatted for printing. The ubiquity of Adobe Reader and wide corporate availability of easy to use WYSIWYG PDF authoring have further enticed many (mostly corporate) web authors to publish a wider variety of information as PDF.
Critics of this practice cite several reasons for avoiding it. The major one is that the inflexibility of PDF rendering makes it difficult to read on screen: it does not adapt to the window size nor the reader's preferred font size and font family, as classic XHTML web page does. PDF files tend to be significantly larger than XHTML/SVG files presenting the same information, making it difficult or impossible for users with low-bandwidth connections to view them. Adobe Reader, the de facto standard PDF viewer, has historically been slow to start and caused browser instability, particularly when run alongside other browser plugins (Adobe Reader 7 addressed many of these concerns, but is not available under Windows 98/ME). Adobe Reader is also unavailable in current versions on many alternative operating systems and is distributed under a proprietary license unacceptable to some users. During each major release of Adobe (Acrobat) Reader, the installer package gets significantly larger to support extra features, but users are left without means to selectively install components.
Searching for a text in a collection of files
Adobe Acrobat Reader 6.0 and above allow searching a collection of PDF files.
Using a search program to search for a text in a collection of files of different types, it may or may not be possible to also search PDF files, depending on the program. This is because the text is stored in coded form, and a program searching for some text must interpret the code and search the result, not just search the code.
Search programs that do not work include that of Windows XP (however does work once PDF iFilter from Adobe is installed) and Agent Ransack. However, for searching the Web, some search engines, such as Google and Yahoo!, include PDF files in searches. The option to view the PDF in HTML format is also commonly offered (this conversion does not include images).
Mac OS X, having PDF as a core element of the operating system, fully supports searching PDF files with the Preview application, used to view PDF files. The Spotlight feature in Mac OS X v10.4 extends this ability across the whole operating system, allowing information in PDF files to be found from a single search box.
On the Linux and Unix platforms (and experimental Windows ports), the Beagle provides functionality similar to Apple's Spotlight, including text searching through the content of PDFs. The related program Dashboard (not to be confused with Apple's OS X Dashboard) also looks inside PDFs.
A PDF can only be searchable if it has either been created from an existing electronic document (Word, Excel, etc) containing text, or if a scanned document has been processed by optical character recognition (OCR), sometimes called 'captured' because of the names of components and products from Adobe.
Types of content
- text stored as such — scalable, and also one can copy the text
- vector graphics for coastlines, lakes, rivers, highways, markings of cities, and Interstate highway symbols — on zooming in, the curves remain sharp, they do not appear as consisting of enlarged pixels (i.e. rectangles of pixels)
- raster graphics for showing mountain relief — on zooming in, this consists of enlarged pixels
Some PDFs have no raster graphics at all. For example, see the Factbook's map of the Arctic.
Tools exist, such as pdfimages (bundled with Xpdf) to extract the raster images from a PDF file. This can be extremely useful if the PDF is simply a collection of scanned pages.
Usage restrictions and monitoring
PDFs may be encrypted so that a password is needed to view or edit the contents. The PDF Reference defines both 40-bit and 128-bit encryption, both making use of a complex system of RC4 and MD5. The PDF Reference also defines ways in which third parties can define their own encryption systems for use in PDF.
PDF files may also contain embedded digital restrictions that provide further controls that limit copying, editing or printing. The restrictions on copying, editing, or printing depend on the reader software to obey them, so the security they provide is very limited. Documents that are printable can be printed by using Microsoft Office Document Image Writer to create .mdi files. Image Writer has an OCR to Microsoft Word conversion option that seems to preserve tables and yields files that can be edited.
The PDF Reference has technical details or see  for an end-user overview. Like HTML files, PDF files may submit information to a web server. This could be used to track the IP address of the client PC, a process known as phoning home.
With increasing popularity of PDF, some printers also support direct PDF printing, which can interpret PDF data without external help. Currently, all PDF capable printers also support PostScript, but not the other way around.
- List of PDF software — Software to handle PDF
- XML Paper Specification (The Microsoft pdf-like)
- Display PostScript
- Scalable Vector Graphics
- Comparison of layout engines (XHTML)
- Digital rights management
- White Paper: PDF Primer - A white paper from PDF Tools AG with an introduction into what PDF is and its strengths and weaknesses.
- Adobe Publication: The Four Flavors of Adobe PDF for Paper-based Documents (PDF) - details of the four possible formats generated by Adobe Acrobat Capture 3.0. The title is misleading as it does not describe four different formats of PDF, but rather four different options for PDF creation in one program. The link may be worthy of note because this informal guide has lead to the widespread myth that these are, in fact, four, and the only four, different types of PDF file.
- PDF Specification, also available as a book describing PDF 1.6 (ISBN 0321304748)
- Adobe: PostScript vs. PDF
- History of PDF at prepressure.com
- The Camelot Paper — the paper in which John Warnock outlined the project that created PDF
- PDF/X Frequently asked questions
- PDF-X — Includes PDF/X-1a and PDF/X-3
- AIIM — Information about PDF/A specification for archiving
- AIIM — Information about PDF/E specification for engineering
- AIIM — Information about PDF/UA specification for accessible documents
- Under the Hood of PDF/X-1 by Scott Tully, Vertis, March 21, 2002.
- XML Paper Specification
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